Do you feel like you are drowning in a sea of paper clutter? Stop dreading every mail run and learn how to organize papers and conquer paper clutter for good with these seven simple tips that will make your life infinitely easier. You will learn the best strategies for organizing paper and how to keep the clutter monster at bay.
Organize Papers and Conquer Clutter with These 7 Simple Tips
When it comes to cluttering up your life, few offenders are worse than paper.
The fact is it’s easy to put off organizing paper, sheet by sheet, receipt by insidious receipt – until finally one day you look up and see you have Mount Paper-est in your office, Mount Kiliman-paper in your entryway, and Mount Fu-just-kill-me-now in your kitchen.
Well stash away your climbing tools and tell your sherpa to head home! These 7 simple tips will help you organize paper and keep them organized — for good!
1. Pick a paper organizing procedure
Try saying that five times fast! Go on, I’ll wait (it’s almost as tough as Peter Piper and his pickled peppers).
Before you tackle that stack of papers you need to have a strategy in place. Trying to declutter paper without a plan is like trying to climb Mount Everest in your underwear (and the mountain jokes continue).
Your strategy can be as simple as visualizing what your ideal paper organization system would look like and planning times and products that will help work towards your goal or you could get even more specific and decide to systematically declutter with a certain method, such as the KonMari method.
Ideally, you would want to keep all of your papers in one place for sorting, storing and purging — an office would be perfect, but if you don’t have one an entryway or kitchen could also work. Plan strategically around the space that you have and make it work.
(What to know more about the very literally life-changing KonMari method? Then you have got to read this post with all the essential KonMari method do’s and don’ts!)
2. Gather and sort your papers
Once you have your paper organizing plan in place it’s time to gather every single scrap of paper in your house and get it in one place. Leave no drawer unturned, no instruction manual unexplored — let no crumpled receipt rest until every sheet is found!
On top of gathering all of the papers, it helps if you get three lidded plastic bins or cardboard boxes and label them thusly: Keep, Recycle, and Recycle+Shred.
Having lidded bins or boxes helps keep the mess nicely contained and also assists in disposal or even storage, in case you aren’t able to complete all your sorting in one day!
(I went through about 25 pounds of paper when decluttering and the bins made my life around 1,000 times easier.)
Be relentless in your discarding; the less paper you have left over after sorting, the less paper you have to worry about keeping organized. Keep only documents that are necessary, will be useful, or have great sentimental value to you.
(Make sure you don’t miss a single scrap of paper with a free KonMari method checklist!)
3. Discard papers properly
It’s a no brainer; recycling is the best way to dispose of papers after sorting through them. Once you have gone through your papers you will have one “keep bin and two “discard” bins: recycle and recycle + shred
Documents of a sensitive nature should be shredded prior to recycling in order to protect your identity and safety. Documents that should be on your shred list should include:
- Credit cards and credit card applications
- Bank statements
- Utility bills
- ATM receipts
- Canceled and voided checks
- Pay stubs
- ID cards
- Tax forms
- And more…
It pays to have a high-quality paper shredder close at hand. Choose something that can shred multiple sheets of paper all at once and also tackle credit cards and other thick documents.
4. Store your remaining papers by category
You should have minimal papers left to organize. Depending on the size of your home and your personal organizing style you may like to either store all your papers in one place, like a filing cabinet or by category in various binders. How you designate paper organizing categories is also up to you.
In the KonMari method, papers are sorted according to the following categories:
- Needs immediate attention
- Needed short-term
- Needed indefinitely
If you go the filing cabinet route, you could designate one each level as a different category, such as:
- Taxes, bills, and health records
- Budgeting, receipts, and coupons
- Sentimental items, artwork, and photos
5. Reduce incoming paper
Now that you have sorted through and discarded all of your excess paper, it’s time to work on reducing the incoming flow of paper as much as possible.
Here are some steps to take to reduce incoming paper:
- Cancel subscriptions for magazines you don’t read anymore
- Sign up for paperless billing for utilities and banking
- Pay bills online instead of by check
You could also consider going entirely paperless! It’s a lot simpler than it sounds; all you really need is a good system in place for sorting incoming paper, a high-quality scanner (this one is on the cheaper side, compatible with Mac and PC, and is also light and portable) and a digital filing solution like Evernote.
6. Stay in command
As far as identifying future papers for sorting and discarding, you might want to consider implementing a command center for sorting and organizing the incoming paper.
Your system could be as simple as a vertical desk organizer or you could make a stylish command center to suit your style. Pick a system that works best for you and your family!
7. Always take immediate action
Now that you have all your paper sorted and a strategy in place, you are always going to take immediate action upon acquiring new paper.
Instead of dropping the mail on your kitchen counter, sit down and sort it immediately and begin the process of shred versus store. If you have a command center you can drop the sorted papers that “need attention” in the appropriate holder.
I hope you enjoyed these tips on how to organize papers!
If you have any other tips for us or questions for me drop them in the comment section below. 🙂